Checklist for students doing degree projects within the technical programs at Uppsala University
Here you find common gudelines for degree project within the engineering programmes
Please note that there might also be further specific guidelines for each program. Ask the student service about that or look at their web pages.
Before and during the course of work:
1. Make yourself acquainted with the prerequisites, the curriculum content, and the rules regarding the degree project (including guidelines). Also find out what applies to your particular program as there may be other directives to consider. Attend information meetings arranged by the program.
2. Join one or several presentations of degree projects, mixing business and pleasure while gaining valuable insight.
3. Find a degree project of your interest (see suggestions under "Find your place" at this page). Contact the workplace and its representative (usually your future supervisor). Leave the form Duties and responsibilities of the supervisor of degree projects to the prospective supervisor. Make a preliminary project plan with the supervisor you will propose to your examiner. If you do not find a degree project despite repeated effort, you will be assisted by the program director.
4. Contact your examiner/coordinator, explain your suggestion for degree project and also suggest a subject reader. If you do not have any suggestions for a subject reader, this person can be assigned by the examiner. The supervisor and subject reader are later formally appointed by your examiner.
5. Discuss the preliminary project plan with your subject reader, revise it as necessary and establish a preliminary timetable. Review the objectives of the course plan with your subject reader, discuss how these will be met and check them off a course claims form. Duties and responsibilities of the subject reader of the degree project.
6. Fill out the application form in Word or application form in PDF and submit it or send it to the examiner, after it has been completed and signed off by the supervisor and subject reader. Attach the revised preliminary project plan containing task description, method and timetable, checked off course claims form and study record (proof that you meet the eligibility requirements).
7. Fill out either the form Cooperation agreement for external degree projects or Contract for internal degree projects together with your supervisor and send all parties involved the documents to be signed. If necessary, also fill out a confidentiality agreement. The agreements in the above text are examples, other agreements can be selected. When you sign an agreement - please read it carefully and think about what you are signing.
8. Set up a plan when and how to stay in contact with your subject reader during the course of work. Emphasize that the subject reader should monitor your work continuously, at least once a month.
9. Update your project plan with the supervisor and subject reader no later than 5 weeks after project initiation. The plan should contain a distinct project goal and clear intermediate goals for implementing the project. This is important in order for your project to be finished on time.
10. Register the degree project on the website of the program (applies to the majority of programs). One important reason is to allow the opponent to register for your degree project.
11. Take the opportunity to attend additional project presentations and start planning for your own.
12. Register as opponent on another student’s degree project (within the program), ideally half way through your project (it is important to act as opponent well ahead of your own presentation). Registration takes place on the website of the program (special routines apply for a couple of programs). Advice for opposition on degree project.The opposition should be a critical review of the report for the purpose of quality improvement.
13. Begin to plan well in advance your upcoming written report in accordance with the applicable templates. Writing assistance is available at the university's Språkverkstad. If you are two students (or three - only applies to Entreprenörsskolan) working together on the degree project, each student shall write a report individually, with a separate introduction describing the work of the particular student followed by a collaborative report. The contributions of each student should be clearly stated in the report.
14. Review the preliminary report with your supervisor and subject reader.
Before and during the presentation:
15. Towards the end of the project, send the report to the subject reader via Urkund (the subject reader will provide you with the address). Review the course objectives together with the subject reader and check off the different objectives on your course claims form.
16. Arrange a date and time for the presentation of your degree project after approval of the subject reader. Notify whether the final report requires confidentiality. The subject reader, examiner and opponent must attend the presentation; make sure that these will be present before you set the date and time! Start planning for your presentation well in advance.
17. Send your degree project to the examiner and opponent no later than 7 days before the presentation, including three cover pages.
b. The second page is called abstract (example of abstract) and should be in English (at this stage omit the project number, the so-called UPTEC number as well as the ISRN number).
c. The third page is a popular scientific summary in Swedish, 1-2 pages. Students on the engineering programmes and the bachelor programme in Leadership - Quality Management – Improvement should write this summary in Swedish, students on master programmes write this summary in Swedish or English.
18. Your presentation normally lasts about 45 minutes, including critical review (opposition). Contact the examiner if you will not bring your own computer. In case of a joint degree project, there will be two presentations of 45 minutes each. Each student is required to give an oral presentation of the project, but the presentations can take place at the same time. Your individual role in the project should be clearly stated in the presentation. Opposition takes place individually with two opponents, one for each presenting student. Additional comments are submitted by the auditorium, the subject reader, and the examiner.
19. You must pass your oral presentation. If you fail, you have to make a new appointment. After approved opposition, presentation and report, you will pass the course.
After the presentation:
20. After passing the oral presentation, check your written report for any final corrections.
21. Create your serial number here through choosing the programme in which you are enrolled. http://www2.teknat.uu.se/serienummer/index.php
22. When the subject reader has approved the final report, you shall submit it to your examiner.
23. When the examiner has given their approval, you should register and upload the final version of the report in DiVA (see instructions in the e-mail with your serial number). If the thesis is confidential or has another agreement on delayed publication time, it should be filed but not published in DiVA. Note that in this case, you may not print copies of the report, not even for your own use. You log in to DiVA with your university account and password A here.
24. If you would like a bound copy of your degree project the cost is 20 kronor per copy. Print the report and leave it at the main reception at Ångström for submission and payment. This applies if the degree project is not confidential.
25. Make sure you get to provide feedback on the course Degree project (write a course evaluation).
After the degree project:
26. Once you meet the graduation requirements, apply for your degree.
27. Register for the Alumni database at http://www.uu.se/alumn.
28. Find out the date for the next graduation ceremony (see www.utn.se) and feel free to sign up.
Congratulations and good luck! We hope you stay in touch and send a follow-up message to the program director, telling us about your plans after graduation!